# Baton (Wedence Baton)

> Baton is wedding planner software for Indian wedding planners and event managers. It brings enquiries, client weddings, vendors, payments and the team into one workspace, and every wedding run on it includes Wedence Signature for the couple: a premium animated invitation, per-function RSVP, WhatsApp invitations and reminders, and guest management. Baton is made by Wedence (https://wedence.in).

## Key facts
- Who it is for: wedding planners and event management companies in India running several weddings at once.
- Pricing: free for the first 2 months. Then ₹4,999 per wedding billed yearly, or ₹5,999 per wedding billed monthly. No per-seat charges.
- Every wedding includes Wedence Signature, which couples pay ₹7,999 for when they buy it directly.
- Getting started: planners are set up by the Baton team on WhatsApp; no card is needed.
- Contact: partners@wedence.in

## What the planner workspace does
- Enquiry pipeline: stages (new, contacted, proposal, confirmed, lost), owner, priority, follow-up date, budget band, guest estimate and lost reasons; converts an enquiry into a wedding in one click.
- Portfolio: every client wedding with countdown, guest count, response rate, owner, vendors booked and payments due.
- Vendors: a reusable vendor directory (15 categories, typical cost, rating, preferred flag) and vendor readiness per wedding.
- Payments: every vendor payment due across all weddings, soonest first.
- Team: owner, manager and staff roles, each with their own login.

## What every wedding includes (Wedence Signature)
- Premium animated invitation: Every premium Wedence design, a wedding website for the couple, and a live blessings wall.
- Per-function RSVP: Guests answer for each function separately, so every headcount is real.
- Event-wise invitations: A separate link for each group, showing only the functions they are invited to.
- WhatsApp invites and reminders: Invites sent for you, automatic RSVP reminders, delivery and read tracking.
- Guest intelligence: Bride's and groom's side, groups, replies by group and headcount for each function.
- Both families, one list: A login for each family member, one combined guest list, no duplicate numbers.
- Wedding-day operations: QR arrival desk, room allocation and live WhatsApp updates on the day.
- 1,000 guests included: Room for a big Indian wedding, plus priority support.

## Pages
- [Home](https://baton.wedence.in/): overview of Baton
- [Product tour](https://baton.wedence.in/product): each part of the workspace
- [Pricing](https://baton.wedence.in/pricing): free for 2 months, then per wedding
- [Start free](https://baton.wedence.in/start): request a workspace
- [About](https://baton.wedence.in/about): why Baton exists
- [Glossary](https://baton.wedence.in/glossary): 30 wedding planning terms defined

## Guides
- [Wedding planner software in India: what to look for in 2026](https://baton.wedence.in/blog/wedding-planner-software-india): Good wedding planner software for India handles multi-function weddings natively: per-function RSVP, guest lists split by side and group, WhatsApp-first communication, an enquiry pipeline, vendor and payment tracking across every wedding, and team roles. If a tool treats a wedding as one event with one guest list, it was built for a different market.
- [Per-function RSVP for Indian weddings: how planners get accurate headcounts](https://baton.wedence.in/blog/per-function-rsvp-indian-weddings): Per-function RSVP means each guest answers separately for every function they are invited to (for example yes to the Sangeet and wedding, no to the Haldi), along with how many people are coming to each. It gives a real headcount per function, which is what caterers, venues and decorators actually quote against. A single yes/no RSVP gives one number that is wrong for every function.
- [How to manage multiple weddings at once without dropping a ball](https://baton.wedence.in/blog/manage-multiple-weddings): To manage several weddings at once, give every wedding one source of truth, one named owner and fixed checkpoints counted back from the date (T-120, T-60, T-30, T-7). Then run a short weekly portfolio review across all weddings that looks only at what is due, overdue or unbooked. The review is the system; everything else feeds it.
- [From enquiry to booking: a follow-up system for wedding planners](https://baton.wedence.in/blog/wedding-enquiry-follow-up): A reliable enquiry system has five stages (new, contacted, proposal, confirmed, lost), a named owner and a next follow-up date on every enquiry, a fixed set of qualifying questions on the first call, and a recorded reason for every lost enquiry. Speed matters most: reply to new enquiries the same day, and never leave an open enquiry without a next step.
- [WhatsApp for wedding planners: invites, RSVP reminders and day-of updates](https://baton.wedence.in/blog/whatsapp-for-wedding-planners): At wedding scale, send guests one-to-one WhatsApp messages through the WhatsApp Business Platform using approved message templates, rather than groups or forwarding from a personal phone. Send the invitation with a personal link, remind only guests who have not replied, segment by side and group, and keep day-of updates short and practical.
- [Wedding vendor management: a playbook for planners](https://baton.wedence.in/blog/wedding-vendor-management-planners): Manage wedding vendors with three things: a reusable vendor directory (category, contacts, typical cost, your rating, preferred or not), a readiness checklist per wedding showing which categories are booked and which still need a vendor, and one payment calendar listing every advance and balance due across all weddings, soonest first. Add a run sheet per function for the day itself.
- [The Indian wedding planning timeline: a 12-month checklist for planners](https://baton.wedence.in/blog/indian-wedding-planning-timeline): Work back from the wedding date: lock venue, dates, budget and core vendors 9 to 12 months out; design, accommodation and the remaining vendors 6 to 9 months out; guest lists and invitation design 3 to 6 months out; invitations and per-function RSVPs 1 to 3 months out; and final headcounts, payments, room allocation and run sheets in the last month.
- [How to price wedding planning services in India: fee models explained](https://baton.wedence.in/blog/how-to-price-wedding-planning-services-india): Most Indian wedding planners charge a flat fee, a percentage of the wedding budget, a per-function or per-day fee, or a hybrid with a minimum fee. Whichever you choose, start from your floor: the hours a wedding really takes, multiplied by your true cost per hour plus overheads and a margin. Then write a clear scope and a payment schedule so the price holds.

## Optional
- [Full text of every guide](https://baton.wedence.in/llms-full.txt)